Employment Incubator

Position 1: Administrative Assistant 

Tasks and Responsibilities  

General Administrative Operations 

• Provide administrative support to the Career Department Director and team, including scheduling meetings, preparing agendas, and taking meeting minutes.

• Maintain organized records and databases for department files, including programs, volunteers, and event documentation.

• Handle department correspondence, including responding to inquiries and drafting communications.

• Track and manage department supply andassistin budget tracking. 

• Ensure compliance with organizational policies and procedures and streamline departmental policies and procedures.

 Event Coordination 

• Support the planning and execution of workshops, networking events, and other department initiatives.

• Coordinate event logistics such as booking venues, managing registrations, and arranging materials and equipment. 

• Serve as a point of contact during events to ensure smooth operations.

• Assist with post-event evaluations, feedback collection, and reporting. Program Support

• Assist in scheduling, marketing, and reporting for programs and workshops.

• Support program participants by providing timely responses to inquiries and facilitating program resources. 

• Collaborate with the department team to ensure programs meet timelines and goals.

• Maintain accurate program data for reporting and funding purposes. 

• Assist in the recruitment process, including advertising positions, reviewing applications, and scheduling interviews.

• Support onboarding and orientation of hired candidates.

• Track and document program progress and prepare end-of-program reports

 Volunteer Management 

• Support the recruitment, onboarding, and training of new volunteers.

• Maintain volunteer schedules and ensure effective communication with the volunteer team.

• Provide ongoing support and orientation for new and existing volunteers.

• Track volunteer hours and prepare reports as needed.

Requirements 

Education & Experience 

• Currently enrolled in or recently graduated from a post-secondary program in Administration, Business, Human Services, Communications, or a related field. 

• Previous administrative, office support, or customer service experience is an asset (including volunteer experience). 

Skills & Competencies 

• Strong organizational and time-management skills with the ability to handle multiple tasks, prioritize, and meet deadlines. 

• Excellent written and verbal communication skills, with the ability to prepare clear reports, emails, and meeting notes. 

• Proficiency in using office productivity tools such as Microsoft Office (Word, Excel, PowerPoint) or Google Workspace. 

• Ability to maintain accurate records, manage data, and organize files effectively. 

• Strong attention to detail and a high level of accuracy in administrative tasks. 

• Ability to provide professional and friendly customer service to participants, volunteers, and partners. 

• Strong problem-solving skills and the ability to work independently as well as collaboratively within a team. 

Technical Skills (Assets) 

• Experience with scheduling tools, data management systems, or CRM platforms. 

• Basic familiarity with event coordination or project management tools (e.g., Trello, Asana, Airtable). 

• Ability to assist with simple marketing tasks such as posting updates to social media or drafting communications (training can be provided). 

Other Requirements 

• Willingness to support diverse programs, events, and community members. 

• Positive attitude, professionalism, and a proactive approach to improving processes. 

• Flexibility to support various administrative needs as they arise.

Position 2: Marketing Coordinator 

Tasks and Responsibilities 

Position overview: This position offers hands-on experience in marketing and strategy development while contributing to an innovative and impactful summer project.  

Key Responsibilities  

Market Research and Strategy Development 

• Participate in conduct market research to identify trends, potential clients, and opportunities for our various career development programs. 

• Support the development of comprehensive marketing strategies tailored to the department and school’s target.

Content Creation and Campaign Support 

• Lead the creation of pre-event promotional posters and the production of post-event videos, written summaries, and social media content across various platforms as well as PowerPoint presentations as needed. 

• Maintain and update the school website with current program information, and improve the site’s design, layout, and user experience. 

• Assist in planning and executing marketing campaigns across various channels.  

Client Communication 

• Participate in client interactions to understand their needs and provide information about our various programs. 

• Support the whole team in all audience-facing activities.

• Effectively convey key messages and materials to potential clients, ensuring clarity and engagement

 Collaboration and Reporting 

• Work closely with the career development team to ensure alignment with the goals.

• Provide regular updates and reports on work progress and outcomes of assigned tasks.

Requirements 

Education & Experience 

• Currently enrolled in or recently graduated from a post-secondary program in Marketing, Communications, Business, Digital Media, or a related field. 

• Previous experience in marketing, content creation, or communications (volunteer or coursework-based experience acceptable). 

Skills & Competencies 

• Strong written and verbal communication skills with the ability to convey messages clearly and professionally. 

• Proficiency in content creation, including social media posts, posters, and basic video editing. 

• Familiarity with social media platforms (e.g., Facebook, Instagram, LinkedIn, YouTube) and basic digital marketing practices. 

• Basic knowledge of website content updates; experience with web design tools or CMS platforms is an asset. 

• Ability to conduct research, analyze information, and summarize findings effectively. 

• Strong organizational and time-management skills with the ability to handle multiple tasks and meet deadlines. 

• Creativity and attention to detail in producing high-quality marketing materials. 

• Ability to work collaboratively within a team and communicate effectively with internal and external stakeholders. 

Technical Skills (Assets) 

• Experience with graphic design tools (e.g., Canva, Adobe Creative Suite). 

• Experience editing videos using basic editing software. 

• Familiarity with PowerPoint or other presentation tools. 

Other Requirements 

• Interest in marketing, communications, digital media, and community-focused projects. 

• Willingness to learn, take initiative, and contribute to a positive team environment.

Position 3: Call Center Operator

Responsibilities:  

• Answer incoming calls and provide supportive listening to individuals experiencing stress, anxiety, and other emotional challenges. 

• Provide accurate information and make appropriate referrals to community service agencies. 

• Identify potential risk factors—including but not limited to suicide, child safety concerns, self-harm, and domestic violence—and promptly communicate with supervisors and crisis response services as required. 

Requirement: 

• Fluent in Mandarin Chinese (Cantonese or other dialects are an asset). 

• Excellent verbal communication skills with the ability to remain calm, clear, and empathetic during calls. 

• Basic understanding of mental health, stress, grief, and crisis response is an asset. 

• Ability to work remotely in a quiet, private environment with a stable phone and internet connection. 

• Previous experience in crisis lines, community services, or mental health support is an asset. 

Position 4: Documentation Clerk (1 position)

Key Responsibilities 

• Organize, categorize, and update internal program documents. 

• Assist in improving and standardizing internal procedures and workflow documents. 

• Review and process annual volunteer application forms. 

• Conduct yearly eligibility and qualification checks for program recipients. 

• Support documentation control, including version management and record accuracy.

• Assist with preparing reports, summaries, or audit-ready documentation for internal or external review. 

• Provide general administrative support to ensure the smooth operation of the Food Program. 

• Collaborate with program staff to identify documentation gaps and propose improvements. 

Requirements 

• Currently enrolled as a student and eligible for summer employment programs. 

• Strong attention to detail and organizational skills. 

• Good written communication skills and ability to draft or refine documents. 

• Proficiency in basic office software (Google Workspace or Microsoft Office). 

• Ability to handle confidential information responsibly. 

• Interest in community service or social program management is an asset. 

Position 5: Statistical Assistant (1 position)

Key Responsibilities 

• Collect, organize, and maintain volunteer mileage and activity records. 

• Improve and maintain Google Forms and related data-collection workflows. 

• Assist in building a more efficient system for volunteer reporting and mileage submission. 

• Support analysis of program statistics and generate simple reports or dashboards. 

• Help streamline internal processes through automation or improved digital tools. 

• Troubleshoot minor technical issues related to forms, data collection, or internal platforms. 

• Collaborate with program staff to understand operational needs and propose IT-based improvements. 

Requirements 

• Currently enrolled as a student and eligible for summer employment programs. 

• Comfortable working with Google Workspace tools (Forms, Sheets, Drive). 

• Basic data analysis or spreadsheet skills; familiarity with formulas is an asset. 

• Interest in IT systems, workflow optimization, or data management. 

• Ability to work independently with accuracy and reliability.

• Strong problem-solving mindset and willingness to learn new digital tools.

Position 6: Software Tester

Job Responsibilities  

•  Design, develop, and maintain high-quality software applications in alignment with project goals and industry best practices. 

• Collaborate with cross-functional teams—including hardware engineers, product managers, and QA—to define, refine, and deliver technical solutions. 

• Write clean, efficient, and well-documented code while following established coding standards and version-control workflows. 

• Participate in code reviews to ensure code quality, performance, security, and maintainability. 

• Troubleshoot, debug, and optimize existing systems to enhance performance and reliability. 

• Develop and maintain automated tests to support stable and robust software releases. 

• Contribute to the design and architecture of new system components and features. 

• Stay current with emerging technologies, tools, and industry trends to support continuous improvement. 

• Engage in agile development processes, including sprint planning, estimation, and daily stand-ups. 

• Prepare internal technical documentation and support integration with customer-facing systems. 

Requirements: 

Education & Experience 

•  Current Undergraduate student or new graduate in Computer Science, Software Engineering, or related field (or equivalent practical experience). 

• Prior professional experience in software development is an asset. 

Technical Skills 

•  Proficiency in one or more programming languages such as Python, C++, Java, or JavaScript/TypeScript. 

• Strong understanding of software architecture, data structures, algorithms, and design patterns. 

• Experience working with Git and modern software development workflows. 

• Knowledge of RESTful APIs, microservices, or distributed systems. 

• Familiarity with Linux environments and command-line tools. 

• Experience with SQL/NoSQL databases. 

• Understanding of CI/CD pipelines, automated testing, and DevOps practices is an asset. 

• Experience with cloud platforms (AWS, Azure, GCP) is a plus. 

Soft Skills 

•  Strong analytical thinking and problem-solving skills. 

• Excellent communication and teamwork abilities. 

• Ability to learn quickly and adapt to new technologies. 

• Organized, self-motivated, and capable of thriving in a fast-paced environment.  

Nice-to-Have (Assets) 

•  Experience with embedded systems, robotics, computer vision, or drone technologies. 

• Knowledge of real-time systems, sensor integration, or hardware–software interfacing. 

• Prior experience in engineering, inspection, or industrial applications is an asset.

Position 7: Electronics Engineering Technicians (1 position)

Job Responsibilities  

•  Design, develop, and test electronic circuits, PCBs, and embedded systems for new and existing products. 

• Select and evaluate electronic components to meet performance, cost, and reliability requirements. 

• Create and review schematics, PCB layouts, and hardware documentation. 

• Collaborate with firmware/software engineers to integrate hardware and software into complete systems. 

• Conduct troubleshooting, debugging, and root-cause analysis on electronic hardware. 

• Perform system-level testing, validation, and verification of electronic assemblies. 

• Work with suppliers and manufacturing partners to support prototype builds and production processes. 

• Ensure designs comply with applicable safety, regulatory, and industry standards. 

• Maintain detailed engineering documentation, including design reports, test procedures, and BOMs. 

• Participate in product design reviews and continuous improvement initiatives. 

Requirements: 

Education & Experience 

• Current undergraduate student or new graduate in Electrical Engineering, Electronic Engineering, or related field. 

• Prior experience in electronic hardware development is an asset. 

Technical Skills 

•  Strong understanding of analog and digital circuit design. 

• Experience with PCB design tools (e.g., Altium Designer, KiCad, Eagle). 

• Knowledge of embedded systems, microcontrollers, and hardware–software interfaces. 

• Familiarity with communication protocols such as UART, SPI, I²C, CAN, or Ethernet. 

• Ability to read and interpret technical drawings, schematics, and datasheets. 

• Hands-on experience with oscilloscopes, multimeters, signal generators, and other lab equipment. 

• Understanding of power systems, voltage regulators, batteries, and sensor integration. 

• Knowledge of EMI/EMC considerations and design best practices. 

• Experience with DFM (design for manufacturing) and DFA (design for assembly) is an asset.

Position 8: Computer Game Programmer 

Responsibilities 

• Implement gameplay mechanics and systems from design specifications 

• Develop UI/UX elements, including menus, HUD, and player interfaces 

• Script interactive objects, triggers, and event systems

• Debug and optimize code for performance 

• Integrate assets from art and design teams 

• Participate in code reviews and team meetings 

• Document code and test implemented features 

Required Qualifications 

• Basic proficiency in Luau or similar scripting languages (Python, JavaScript) 

• Familiarity with Roblox Studio and fundamental development concepts 

• Understanding of programming fundamentals 

• Ability to follow technical specifications 

• Strong communication skills and openness to feedback 

Preferred Qualifications 

• Previous Roblox game development experience

• Understanding of object-oriented programming

• Experience with Git/GitHub 

• Knowledge of Roblox systems 

Position 9: 3D Artist (1 position)

Responsibilities 

• Create 3D models for environments, props, and assets 

• Develop textures and basic materials for game objects

• Implement and optimize models in Roblox Studio 

• Maintain visual consistency following art direction 

• Collaborate with designers and programmers on asset integration 

• Participate in art reviews and team meetings

• Organize and maintain asset libraries 

• Iterate on assets based on feedback and technical requirements 

Required Qualifications 

• Proficiency in 3D modelling software (Blender preferred) 

• Basic understanding of texturing and UV mapping 

• Familiarity with Roblox Studio and asset implementation 

• Understanding of modelling fundamentals (topology, scale, optimization) 

• Strong communication skills and receptiveness to feedback 

• Ability to work efficiently and meet weekly milestones 

Preferred Qualifications 

• Previous experience creating assets for Roblox games

• Knowledge of PBR texturing workflows 

• Experience with Substance Painter or similar texturing tools 

• Understanding of performance optimization for games

• Portfolio demonstrating environmental or prop modelling 

Position 10: Construction Project Coordinator 

RESPONSIBILITIES 

• Assist with daily project coordination, data collection, and digital documentation 

• Support on-site inspections by capturing photos, notes, and progress records 

• Help track quality control items, deficiencies, and follow-up actions 

• Maintain organized digital filing systems for drawings, contracts, reports, and logs 

• Prepare basic reports, checklists, and data summaries using Excel or project software 

• Assist with sustainability-related tracking, such as material usage, waste, or energy data 

• Research construction technology, materials, or sustainable building practices 

• Update digital project information, including markups, revisions, and document control 

• Support compliance checks for safety, environmental, and building code requirements 

• Coordinate with Project Managers and Site Supervisors to maintain accurate project documentation 

• Help prepare weekly or monthly summaries for internal teams and client communication 

• Participate in improving project workflows, checklists, and digital tools used on job sites 

 REQUIREMENTS 

• Interest in construction, architecture, project management, sustainability, or data coordination 

• Ability to use Microsoft Excel for basic data entry, summaries, and reporting 

• Comfortable with technology, digital tools, and mobile apps used in construction 

• Strong organizational skills with close attention to detail 

• Good communication skills for reporting findings and coordinating with team members 

• Ability to maintain accurate and structured digital records 

• Willingness to work on construction sites when required 

• Basic understanding of construction terminology is an asset (not required) 

• Familiarity with PDFs, spreadsheets, and document management systems 

• Ability to conduct research and compile information into clear summaries 

• Reliable, proactive, and capable of working independently when needed 

Position 11: BIM Designer (1 position)

Responsibilities 

• Assist with creating, updating, and maintaining Revit models for residential and multi-unit projects

• Produce digital drawings, sheets, 3D views, diagrams, and visual documentation 

• Support BIM coordination by integrating architectural, structural, mechanical, and other consultant models 

• Contribute to clash detection workflows and document issues, resolutions, and follow-up actions 

• Maintain accurate digital project files, versioning, and organized model structures 

• Prepare design packages, detail sheets, and documentation for permits and construction 

• Extract data from BIM models for quantity takeoffs, schedules, and reports 

• Research materials, building systems, construction technologies, and integrated design workflows 

• Assist with design presentations, concept visuals, and internal review materials 

• Collaborate with project managers, designers, and technical teams to support integrated digital design processes 

• Update digital markups, revisions, and drawing sets as required 

• Support the continuous improvement of BIM standards, templates, and content libraries 

  Requirements 

• Education or background in Architecture, Architectural Technology, Building Science, or a related field 

• Strong proficiency in Revit (modelling, documentation, sheets, views) 

• Understanding of BIM principles, workflows, and coordination fundamentals 

• Comfortable using digital tools and cloud-based collaboration platforms 

• Strong attention to detail with the ability to maintain accurate models and documentation 

• Familiarity with building components, construction methods, and basic code concepts (asset, not required) 

• Strong organizational skills and ability to manage digital files and structured workflows 

• Good communication skills for working with internal teams and external consultants 

• Experience with Revit, AutoCAD, SketchUp, Enscape, or other visualization tools is an asset 

• Ability to conduct research and convert findings into clear visuals or written summaries 

• Reliable, proactive, and capable of learning advanced digital design processes 

Position 12: Finance Secretary (1 position)

RESPONSIBILITIES 

• Assist with maintaining and updating financial records in digital systems（such as QuickBooks、Excel）

• Support daily accounting tasks, including AP/AR tracking, invoice entry, and payment processing 

• Organize and digitize financial documents, receipts, statements, and reports 

• Perform basic data entry and support reconciliation of bank accounts and credit cards 

• Assist in preparing financial summaries, cash flow updates, and project cost reports 

• Help track project-related expenses and organize job-costing information 

• Maintain accuracy and consistency of financial data across spreadsheets and software 

• Assist with compiling financial metrics or dashboards for management review 

• Conduct basic data analysis to detect variances, trends, or anomalies 

• Support year-end preparation for external accountants 

• Coordinate with project teams to confirm documentation, receipts, and cost information 

• Improve internal filing, financial templates, and data workflows for efficiency 

 REQUIREMENTS 

• Education in Accounting, Finance, Business, Economics, or related fields preferred 

• Able to use Microsoft Excel for: 

• Data entry 

• Basic formulas 

• Simple tables/summaries 

• Comfortable working with digital tools and cloud-based financial systems 

• Strong attention to detail and accuracy in data handling 

• Good organizational and time-management skills 

• Understanding of AP/AR, reconciliation, or basic bookkeeping concepts is an asset 

• Ability to handle confidential financial information responsibly 

• Strong communication skills for coordinating with internal teams 

• Ability to work independently and maintain consistent documentation 

• Familiarity with QuickBooks Online or similar platforms is an asset